This policy (together with our Terms and Conditions) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us in connection with the provision of the HandiCaddie application/platform (“App”).
Please read the following carefully to understand how we will use any personal data that you upload on to our app when you register as a user or make your caddying services available via the App and also by visiting our website https://www.handicaddie.com/.
For the purposes of the Data Protection Act 2018 and UK GDPR (together the “Data Protection Legislation”), HandiCaddie Limited is the data controller.
It is important that the personal data we hold about you is accurate and up-to-date. Please keep us informed if your personal data changes during your relationship with us.
PERSONAL DATA WE MAY COLLECT FROM YOU
We may collect and process the following personal data:
HOW WE USE THE INFORMATION WE COLLECT
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
Performance of a contract with you
DISCLOSURE OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below:
Golf Clubs affiliated with HandiCaddie that are listed on the App so that your caddying services can be utilised.
Golfers – Golf Clubs may share your personal data with individual golfers who have requested a caddying service.
Selected third parties – if you consented to be contacted by email or other means by selected third parties, we may provide your information to the third parties we select, and these third parties may use this information for their marketing or advertising purposes.
Our third party service providers – we may share your information with third parties so that they can provide services to us but where we do we will put in place a written agreement protecting your information.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
TRANSFERS OF PERSONAL DATA OUTSIDE THE EEA and UK
We may transfer your personal information to parties which are located outside the United Kingdom (UK) and European Economic Area (EEA)in order to allow golfers to view the caddie profiles on the App and select you as a caddie.
Whenever we transfer your personal data out of the UK or EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those associated with HandiCaddie who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Under the Data Protection Legislation you have a number of important rights free of charge. In summary, those include rights to:
Please contact firstname.lastname@example.org if you have any questions about this privacy notice or the information we hold about you.